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Customize auto-completion and auto-correction in Word, Outlook & Excel

By nature, the Microsoft Office package not only offers the auto-correction feature, which is well-known and sometimes annoying, but also autocomplete in which certain strings are automatically corrected or converted to a preconfigured input.

Less well known, however, is that you have the ability to tailor these features to your needs and to abbreviate commonly written words, or long names and greetings. And, of course, to adjust error corrections at your discretion.

How the whole funkioniert experienced in our article.

Customize auto-completion in Word and Outlook
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Customize auto-completion and auto-correction in Word, Outlook & Excel

By nature, the Microsoft Office package not only offers the auto-correction feature, which is well-known and sometimes annoying, but also autocomplete in which certain strings are automatically corrected or converted to a preconfigured input.

Less well known, however, is that you have the ability to tailor these features to your needs and to abbreviate commonly written words, or long names and greetings. And, of course, to adjust error corrections at your discretion.

How the whole funkioniert experienced in our article.

Customize auto-completion in Word and Outlook
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1. Customize the Auto Correction

1. Customize the Auto Correction

If you want to adjust the auto correction. So how to handle spelling and grammar, you have the options between

  • Only for the respective application (for example WORD)
  • For all Office programs (cross-program with one step)

To call up the autocorrection, go to the tab “File” – “Options” and select the item “Document Check”.

See picture: (click to enlarge)

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If you want to completely differentiate from the auto-correction here, simply deactivate all the check-marks in the correction options.

However, this is not particularly advisable, because especially when fast writing just one or the other error happens, and especially longer texts will not necessarily be read again later correction.

Therefore we recommend to leave all preset points activated. As an exception you could (depending on your needs) the options:

  • Ignore words in CAPITAL LETTERS
  • Ignore Internet and file addresses

deactivate, because it can be times that one writes certain words as special expression just in CAPITAL letters, and of course also Internet addresses in documents sometimes needed.

With the “new German orthography” divorce certainly the ghosts, since scarcely anyone by the whole spelling reform looks through. But if you want it to be correct, you can activate this point.

Since this, of course, first relatively flat information and settings for the auto correction, you can refine the whole. Just go to the document review on the point “Settings” and there is then a whole range of options available, on which you will probably first 3x puzzles whether it makes sense, or not.

But once you make that effort and adjust everything according to your own needs, then it works the more relaxed with Word.

See picture: (click to enlarge)

Erweiterte Einstellungen Autokorrektur
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If you want to adjust the auto correction. So how to handle spelling and grammar, you have the options between

  • Only for the respective application (for example WORD)
  • For all Office programs (cross-program with one step)

To call up the autocorrection, go to the tab “File” – “Options” and select the item “Document Check”.

See picture:

Autokorrektur anpassen
Santander BestCredit Ratenkredit 300x250
Anzeige

If you want to completely differentiate from the auto-correction here, simply deactivate all the check-marks in the correction options.

However, this is not particularly advisable, because especially when fast writing just one or the other error happens, and especially longer texts will not necessarily be read again later correction.

Therefore we recommend to leave all preset points activated. As an exception you could (depending on your needs) the options:

  • Ignore words in CAPITAL LETTERS
  • Ignore Internet and file addresses

deactivate, because it can be times that one writes certain words as special expression just in CAPITAL letters, and of course also Internet addresses in documents sometimes needed.

With the “new German orthography” divorce certainly the ghosts, since scarcely anyone by the whole spelling reform looks through. But if you want it to be correct, you can activate this point.

Since this, of course, first relatively flat information and settings for the auto correction, you can refine the whole. Just go to the document review on the point “Settings” and there is then a whole range of options available, on which you will probably first 3x puzzles whether it makes sense, or not.

But once you make that effort and adjust everything according to your own needs, then it works the more relaxed with Word.

See picture:

Erweiterte Einstellungen Autokorrektur
Lemonade Hausratversicherung
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Lemonade Hausrat
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2. Customize the Autocomplete

2. Customize the Autocomplete

While the correct settings in the auto-correction options can save nerve and protect against unintentional errors, adjusting the autocomplete can greatly facilitate the daily work routine by simply replacing frequently used words with a shortcut and then automatically replacing them.

The way to the settings for this is again via “File” – “Options” and then “Document Check”

As the first point you will find the tab “Auto Correction Options” where you will find again a lot of settings how to deal with the input. But the point is particularly interesting: “Replace with the input during …”

There is already a list which is preset by default and can be expanded and changed as desired. Let’s just take the typical example at the end of each letter “Sincerely,”

Now we do not want to have to post this point, but simply enter “mfg”, and then the text should be entered automatically. For this we only enter in the field replace “mfg”, and at with “Yours sincerely”

See picture: (click to enlarge)

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300x250
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Note:
Regardless of which Office application (Word, Excel or Outlook) you make these settings for autocomplete, this will automatically apply to all other Office programs.

This means that you only need to make the autocomplete settings once, and have them available in all applications.

While the correct settings in the auto-correction options can save nerve and protect against unintentional errors, adjusting the autocomplete can greatly facilitate the daily work routine by simply replacing frequently used words with a shortcut and then automatically replacing them.

The way to the settings for this is again via “File” – “Options” and then “Document Check”

As the first point you will find the tab “Auto Correction Options” where you will find again a lot of settings how to deal with the input. But the point is particularly interesting: “Replace with the input during …”

There is already a list which is preset by default and can be expanded and changed as desired. Let’s just take the typical example at the end of each letter “Sincerely,”

Now we do not want to have to post this point, but simply enter “mfg”, and then the text should be entered automatically. For this we only enter in the field replace “mfg”, and at with “Yours sincerely”

See picture:

Autovervollstaendigung anpassen
300x250
Anzeige

Note:
Regardless of which Office application (Word, Excel or Outlook) you make these settings for autocomplete, this will automatically apply to all other Office programs.

This means that you only need to make the autocomplete settings once, and have them available in all applications.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

Search by category:

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