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How to create dynamic tables in Excel

A simple table is quickly created in Excel, and using a few filters to sort the data is not a problem for most.

However, the function of having Excel generate a dynamic table from existing data is rarely used, as many do not really know what is possible with this option and what advantages it offers.

Dynamische Tabellen in Excel erstellen

Topic Overview

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In this article, we would like to describe how you can turn static tables into dynamic ones, which possibilities and advantages a dynamic table offers, and also how you can convert them back into a normal static table.

How to create dynamic tables in Excel

A simple table is quickly created in Excel, and using a few filters to sort the data is not a problem for most.

However, the function of having Excel generate a dynamic table from existing data is rarely used, as many do not really know what is possible with this option and what advantages it offers.

Dynamische Tabellen in Excel erstellen

Topic Overview

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In this article, we would like to describe how you can turn static tables into dynamic ones, which possibilities and advantages a dynamic table offers, and also how you can convert them back into a normal static table.

1. Creating a dynamic table

1. Creating a dynamic table

Creating a dynamic spreadsheet in Excel is actually very easy. You can do this by simply clicking in any cell and then on the “Insert” tab on “Table”.

Or you have already created a static table with headings and want to convert it to a dynamic table. To do this, simply mark the table area that is to be converted and then go to “Insert” and “Table”.

See fig.(click to enlarge)

Dynamische Tabelle in Excel einfuegen
Dynamische Tabelle in Excel Datenbereich
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When you insert the table, you will also be asked whether the table has headings, and you may have to confirm this with a tick. If you already have headings, as in our example, you should also check the box, otherwise Excel will insert an additional line with column headings above your headings that is not required.

You can now change the dynamic table created in this way from one of the predefined color patterns in the layout, or you can also create your own color pattern. To do this, simply click in the table and then in the “Table Tools” – “Design” tab on the table format templates.

See fig.(click to enlarge)

Dynamische Tabelle in Excel Layout
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Creating a dynamic spreadsheet in Excel is actually very easy. You can do this by simply clicking in any cell and then on the “Insert” tab on “Table”.

Or you have already created a static table with headings and want to convert it to a dynamic table. To do this, simply mark the table area that is to be converted and then go to “Insert” and “Table”.

See fig.(click to enlarge)

Dynamische Tabelle in Excel einfuegen
Dynamische Tabelle in Excel Datenbereich
Advertisement

When you insert the table, you will also be asked whether the table has headings, and you may have to confirm this with a tick. If you already have headings, as in our example, you should also check the box, otherwise Excel will insert an additional line with column headings above your headings that is not required.

You can now change the dynamic table created in this way from one of the predefined color patterns in the layout, or you can also create your own color pattern. To do this, simply click in the table and then in the “Table Tools” – “Design” tab on the table format templates.

See fig.(click to enlarge)

Dynamische Tabelle in Excel Layout
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2. Calculating with dynamic tables

2. Calculating with dynamic tables

With the newly created dynamic table, it is now also relatively easy to calculate.

In our example, we simply created different products and calculated the gross price. To do this, we click in the cell in which the result should be and start with an “=”, as with any formula. Then we click in the first cell with the net price and multiply this value by 1.19 to calculate the 19% mark-up.

What is immediately noticeable in the formula bar is that the cell is not specified as the reference point, as in a static table, but the column heading. In this way, the formula in each new row for this area is inherited within the dynamic table, so that it does not have to be re-entered.

Of course, a table created in this way offers a number of other options and possibilities, which you can find in the “Design” tab under “Table tools”.

See fig.(click to enlarge)

Rechnen mit dynamischen Tabellen in Excel
Formelübernahme in dynamischen Tabellen
Funktionen in dynamischen Tabellen in Excel

A notice:
You can either extend the table by pressing the TAB key once in the last cell of the last row of the table, or you can simply drag down the lower right edge with the left mouse button.

With the newly created dynamic table, it is now also relatively easy to calculate.

In our example, we simply created different products and calculated the gross price. To do this, we click in the cell in which the result should be and start with an “=”, as with any formula. Then we click in the first cell with the net price and multiply this value by 1.19 to calculate the 19% mark-up.

What is immediately noticeable in the formula bar is that the cell is not specified as the reference point, as in a static table, but the column heading. In this way, the formula in each new row for this area is inherited within the dynamic table, so that it does not have to be re-entered.

Of course, a table created in this way offers a number of other options and possibilities, which you can find in the “Design” tab under “Table tools”.

See fig.(click to enlarge)

Rechnen mit dynamischen Tabellen in Excel
Formelübernahme in dynamischen Tabellen
Funktionen in dynamischen Tabellen in Excel

A notice:
You can either extend the table by pressing the TAB key once in the last cell of the last row of the table, or you can simply drag down the lower right edge with the left mouse button.

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3. Converting a dynamic table to a convertible range

3. Converting a dynamic table to a convertible range

If at some point you want to convert the table back into a static table, you can do this again via the “Design” tab under “Table tools”. Simply select the entire dynamic table and then click “Convert to range”. You then only have to confirm a security query, and the dynamic table is resolved with all functions.

All previously created calculations are of course retained.

See fig.(click to enlarge)

Dynamische Tabelle in Bereich konvertieren
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Blogverzeichnis Bloggerei.de

If at some point you want to convert the table back into a static table, you can do this again via the “Design” tab under “Table tools”. Simply select the entire dynamic table and then click “Convert to range”. You then only have to confirm a security query, and the dynamic table is resolved with all functions.

All previously created calculations are of course retained.

See fig.(click to enlarge)

Dynamische Tabelle in Bereich konvertieren
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Blogverzeichnis Bloggerei.de

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About the Author:

Michael W. Suhr
Michael W. SuhrDipl. Betriebswirt | Webdesign- und Beratung | Office Training
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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Michael W. Suhr
Michael W. SuhrDipl. Betriebswirt | Webdesign- und Beratung | Office Training
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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2022-08-04T10:05:43+02:00By |Categories: Microsoft Excel, Microsoft Office, Office 365|Tags: , , , |

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