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To create digital business cards with Outlook
in VCF format

The end of the thick wallets is reached…

For although business cards in paper form continue to have their legitimacy, it has become so confusing in the past in our wallet when we have once again put the next card in it.

Whereas digital business cards used to be used primarily in e-mail programs such as Outlook, today they are increasingly being sent via e-mail, SMS or messenger services such as WhatsApp to smartphones and other devices running on Android or iOS.

vCard mit Businessfoto in Outlook erstellen.

The big advantage of digital business cards in vcf. File format is the amount of information that can be stored there. So you will rarely find business cards in paper format which also contain a personal image, which is very important for the recognition value!

You can find out how to create, save and send your digital business card in Outlook 2016 in our article.

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To create digital business cards with Outlook in VCF format

The end of the thick wallets is reached…

For although business cards in paper form continue to have their legitimacy, it has become so confusing in the past in our wallet when we have once again put the next card in it.

Whereas digital business cards used to be used primarily in e-mail programs such as Outlook, today they are increasingly being sent via e-mail, SMS or messenger services such as WhatsApp to smartphones and other devices running on Android or iOS.

vCard mit Businessfoto in Outlook erstellen.

The big advantage of digital business cards in vcf. File format is the amount of information that can be stored there. So you will rarely find business cards in paper format which also contain a personal image, which is very important for the recognition value!

You can find out how to create, save and send your digital business card in Outlook 2016 in our article.

Advertisement
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Price incl. VAT., Excl. Shipping
*Zuletzt aktualisiert am 17. August 2018 um 12:52 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.

1. Create a new business card in Outlook.

1. Create a new business card in Outlook.

To create a new digital business card in Outlook, first go to: “New Items” – “Contact Us”.

There you enter all contact information such as name, telephone, e-mail, address, etc. in the appropriate form fields.
Optionally, you can also select and edit an existing contact from your address list.

For telephone numbers and e-mail addresses, you also have the option of entering multiple values.

Although not all data is immediately visible in the later view of the preview, it is completely available in Outlook, Android and iOS smartphones.

See picture: (click to enlarge)

Neuen Kontakt in Outlook anlegen
digitale Visitenkarte in Outlook anlegen
vCard Adresse aus Kontakten erstellen
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To create a new digital business card in Outlook, first go to: “New Items” – “Contact Us”.

There you enter all contact information such as name, telephone, e-mail, address, etc. in the appropriate form fields.
Optionally, you can also select and edit an existing contact from your address list.

For telephone numbers and e-mail addresses, you also have the option of entering multiple values.

Although not all data is immediately visible in the later view of the preview, it is completely available in Outlook, Android and iOS smartphones.

See picture:

Neuen Kontakt in Outlook anlegen
digitale Visitenkarte in Outlook anlegen
vCard Adresse aus Kontakten erstellen
Advertisement

2. Insert business photo into your vCard.

2. Insert business photo into your vCard.

Now, when you add a picture to your digital business card, you should think twice about the following:

1. For what purpose will I use the business card?

“A very conceivable use could be your personal business vCard for business contacts, Since these are now very often used on different devices, is special here to pay attention to the quality and the general external effect.

If your current portrait photo looks more like a standard application photo than a business photo, we recommend professional career photo editing.

The advantage: It does not need a new photo shoot.

A picture upload with our Partner Starmazing.de is enough, and you will receive business photos, as after an exclusive photo shoot in a modern business building.

Starmazing.de
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2. Your image will not be displayed the same size everywhere.

“What does this mean if you call someone who has received your contact information via your vCard, your profile picture will be displayed on a larger screen full screen.

So it’s not just quality and visibility that have to be chosen, but also the right format. Again, a professional picture agency can be a wise investment.”

See picture: (click to enlarge)

Digitale_Visitenkarte_Bild_in_outlook
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Now, when you add a picture to your digital business card, you should think twice about the following:

1. For what purpose will I use the business card?

“A very conceivable use could be your personal business vCard for business contacts, Since these are now very often used on different devices, is special here to pay attention to the quality and the general external effect.

If your current portrait photo looks more like a standard application photo than a business photo, we recommend professional career photo editing.

The advantage: It does not need a new photo shoot.

A picture upload with our Partner Starmazing.de is enough, and you will receive business photos, as after an exclusive photo shoot in a modern business building.

Starmazing.de
Advertisement

2. Your image will not be displayed the same size everywhere.

“What does this mean if you call someone who has received your contact information via your vCard, your profile picture will be displayed on a larger screen full screen.

So it’s not just quality and visibility that have to be chosen, but also the right format. Again, a professional picture agency can be a wise investment.”

See picture:

Digitale_Visitenkarte_Bild_in_outlook
Advertisement

3. Edit and customize vCard in Outlook.

3. Edit and customize vCard in Outlook.

After we have entered our details and inserted our profile picture into the vCard, we now turn to the layout of our digital business card.

To do so, click on: “Edit business card”, which opens a window with a preview of the current layout.

Here you can change the position, size, background and text color of text and image, as well as the fields which are shown in the main view, or adjust blank lines.

When you have made all adjustments, click either “Save and Close” or “Save and New Contact” to add more contacts.

See picture: (click to enlarge)

VCard_in_Outlook_bearbeiten
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*Zuletzt aktualisiert am 17. August 2018 um 12:52 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.

After we have entered our details and inserted our profile picture into the vCard, we now turn to the layout of our digital business card.

To do so, click on: “Edit business card”, which opens a window with a preview of the current layout.

Here you can change the position, size, background and text color of text and image, as well as the fields which are shown in the main view, or adjust blank lines.

When you have made all adjustments, click either “Save and Close” or “Save and New Contact” to add more contacts.

See picture:

VCard_in_Outlook_bearbeiten
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SanDisk Ultra 64GB (SDSQUAR-064G-GN6MA) microSDXC Speicherkarte + Adapter bis zu 100 MB/Sek, Class 10, U1, A1,Grau, Rot
SanDisk Ultra 64GB (SDSQUAR-064G-GN6MA) microSDXC ...*
by SanDisk

Kapazität: 64 GB, Flash Card Typ: MicroSDXC, Flash-Memory-K...

List Price: € 30.99 You Save: € 11.99 (39%) Prime Price: € 19.00 zum Angebot*
Price incl. VAT., Excl. Shipping
*Zuletzt aktualisiert am 17. August 2018 um 12:52 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.

4. Send vCard as a file by e-mail.

4. Send vCard as a file by e-mail.

Now your business card is ready to be shipped.

Receivers in this vCard will now have all previously set contact details ready at all times when your card is opened.

In Outlook you can integrate your card as follows:

  • In a new e-mail go to: “Attach item” – “Business card” and select there by quick selection, or from your contact list.
  • This will then be added as an attachment with all the contact data contained, as well as an image file with the main contact information in the signature of your e-mail.
  • If you do not want your vCard in the signature, you can simply mark the image and remove it. The attached business card remains untouched.

See picture: (click to enlarge)

VCF in Outlook versenden
Starmazing.de
Advertisement

Now your business card is ready to be shipped.

Receivers in this vCard will now have all previously set contact details ready at all times when your card is opened.

In Outlook you can integrate your card as follows:

  • In a new e-mail go to: “Attach item” – “Business card” and select there by quick selection, or from your contact list.
  • This will then be added as an attachment with all the contact data contained, as well as an image file with the main contact information in the signature of your e-mail.
  • If you do not want your vCard in the signature, you can simply mark the image and remove it. The attached business card remains untouched.

See picture:

VCF in Outlook versenden
Starmazing.de
Advertisement

5. Save vCard as a file in Outlook.

5. Save vCard as a file in Outlook.

If you receive an e-mail with a vCard attached, you can also save it conveniently, saving yourself the hassle of having to manually create all of the sender’s contact information.

To do this, simply click on “open” in the field of the attached vCard, which will open it completely with all the information contained in Outlook.

Here you have the opportunity to further hints, or to adjust further information, and then save as a contact.

See picture: (click to enlarge)

VCF in Outlook speichern.
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If you receive an e-mail with a vCard attached, you can also save it conveniently, saving yourself the hassle of having to manually create all of the sender’s contact information.

To do this, simply click on “open” in the field of the attached vCard, which will open it completely with all the information contained in Outlook.

Here you have the opportunity to further hints, or to adjust further information, and then save as a contact.

See picture:

VCF in Outlook speichern.
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6. Save vCard as a file in the smartphone.

6. Save vCard as a file in the smartphone.

Regardless of whether you receive a vCard by e-mail, WhatsApp message, or MMS, both Android and iOS devices can easily read them from home and integrate them into your contact list.

At the reception by e-mail:

  • Download the e-mail completely (settings-dependent).
  • Open the vcf. File attached.
  • Then select in which of your address books you want to save the contact.
    (Locally on the device, or in one of your online e-mail accounts)
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When receiving via WhatsApp or MMS, repeat steps 2 and 3 directly.

After saving the new contact via vCard, you will have the image promptly and all other information contained in the business card ready on your device.

In addition, you will immediately see the image of the caller when making a call.

See picture: (click to enlarge)

vCard in Smartphone per E-Mail öffnen.
vCard_im_Smartphone_speichern
vCard in Smartphone öffnen
Print Friendly, PDF & Email

Regardless of whether you receive a vCard by e-mail, WhatsApp message, or MMS, both Android and iOS devices can easily read them from home and integrate them into your contact list.

At the reception by e-mail:

  • Download the e-mail completely (settings-dependent).
  • Open the vcf. File attached.
  • Then select in which of your address books you want to save the contact.
    (Locally on the device, or in one of your online e-mail accounts)
Advertisement

When receiving via WhatsApp or MMS, repeat steps 2 and 3 directly.

After saving the new contact via vCard, you will have the image promptly and all other information contained in the business card ready on your device.

In addition, you will immediately see the image of the caller when making a call.

See picture:

vCard in Smartphone per E-Mail öffnen.
vCard_im_Smartphone_speichern
vCard in Smartphone öffnen
Print Friendly, PDF & Email
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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

Search by category:

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APEMAN 4K Action Cam 20MP WIFI Wasserdichte Unterw...*
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List Price: € 109.99 You Save: € 20.00 (18%) Prime Price: € 89.99 zum Angebot*
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*Zuletzt aktualisiert am 17. August 2018 um 15:32 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.
2018-08-09T11:54:31+00:00By |Categories: Office 2016, Outlook 2016|
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