Create email templates in Outlook
Anyone who often writes emails with the same content will eventually get annoyed by writing the same text passages over and over again. Just as you can work with multiple signatures in Outlook to speed up and standardize these processes, you can of course also create and save e-mail templates and e-mail forms in Outlook and call them up as needed.
In our short tutorial we would like to describe how you can create and save your own e-mail templates for a wide variety of application scenarios without much effort.

Create email templates in Outlook
Anyone who often writes emails with the same content will eventually get annoyed by writing the same text passages over and over again. Just as you can work with multiple signatures in Outlook to speed up and standardize these processes, you can of course also create and save e-mail templates and e-mail forms in Outlook and call them up as needed.
In our short tutorial we would like to describe how you can create and save your own e-mail templates for a wide variety of application scenarios without much effort.

1. Create, save and open simple email templates
Creating standard e-mail templates in Outlook is basically very easy.
- First compose your e-mail as you would like to use it later as a template.
- Then go to the menu: File – Save as
- Select the file format: Outlook template and save your template
As soon as you select the Outlook template file format, you will be directed to the default storage location. All the templates you have created are saved there. The default location for email templates in Outlook is: C:\Users\YOURNAME\AppData\Roaming\Microsoft\Templates
See fig. (click to enlarge)
You can also make templates a little more professional, for example by copying the content of a letter template created in Word with form fields and pasting it into your Outlook template. The form fields remain completely intact, and your mail then creates the impression of a real letter.
In the picture below we have chosen the content of our business letter template and simply saved it as an Outlook template. Once you have created a template, open it in Outlook as follows:
Start tab – New items – Other items – Select form
In the next dialog box, select: Templates in the file system. This is where your templates are stored.
See fig. (click to enlarge)
You can also make access to the templates you have created a little easier by customizing your quick launch bar in Outlook.
To do this, go to the File – Options – Quick Access Toolbar tab, select the Select form item and add it to your quick launch bar.
See fig. (click to enlarge)
As you have seen, the whole thing is actually not that difficult and can make daily work with frequently recurring e-mails much easier.
1. Create, save and open simple email templates
Creating standard e-mail templates in Outlook is basically very easy.
- First compose your e-mail as you would like to use it later as a template.
- Then go to the menu: File – Save as
- Select the file format: Outlook template and save your template
As soon as you select the Outlook template file format, you will be directed to the default storage location. All the templates you have created are saved there. The default location for email templates in Outlook is: C:\Users\YOURNAME\AppData\Roaming\Microsoft\Templates
See fig. (click to enlarge)
You can also make templates a little more professional, for example by copying the content of a letter template created in Word with form fields and pasting it into your Outlook template. The form fields remain completely intact, and your mail then creates the impression of a real letter.
In the picture below we have chosen the content of our business letter template and simply saved it as an Outlook template. Once you have created a template, open it in Outlook as follows:
Start tab – New items – Other items – Select form
In the next dialog box, select: Templates in the file system. This is where your templates are stored.
See fig. (click to enlarge)
You can also make access to the templates you have created a little easier by customizing your quick launch bar in Outlook.
To do this, go to the File – Options – Quick Access Toolbar tab, select the Select form item and add it to your quick launch bar.
See fig. (click to enlarge)
As you have seen, the whole thing is actually not that difficult and can make daily work with frequently recurring e-mails much easier.
Popular Posts:
Concatenate text and date in Excel – Tutorial
Concatenating text and date in Excel requires a combination of two functions. We use a practical example to explain how it can be used.
Create and save your own text modules in Word
Create your own text blocks in Word, save them and quickly add ready-made text and graphics to your documents.
Data Queries in Excel – Works with Power Query
So erstellen Sie aktive Datenabfragen durch Power Query aus verschiedensten Quellen in Excel, führen Daten aus verschiedenen Dateien und Tabellen zusammen.
Encrypt emails in Outlook – How it’s done
Standard e-mails are like postcards that everyone can theoretically read. But there are solutions for more security.
Incognito Mode Chrome and Firefox – How secure is it?
With this command in Windows 10 you can display the browser history despite incognito mode.
Environmentally friendly printing for more climate protection
Climate protection starts small. And so not only can costs be saved through environmentally friendly and conscious printing in the office, but the climate can also be protected.
Popular Posts:
Concatenate text and date in Excel – Tutorial
Concatenating text and date in Excel requires a combination of two functions. We use a practical example to explain how it can be used.
Create and save your own text modules in Word
Create your own text blocks in Word, save them and quickly add ready-made text and graphics to your documents.
Data Queries in Excel – Works with Power Query
So erstellen Sie aktive Datenabfragen durch Power Query aus verschiedensten Quellen in Excel, führen Daten aus verschiedenen Dateien und Tabellen zusammen.
Encrypt emails in Outlook – How it’s done
Standard e-mails are like postcards that everyone can theoretically read. But there are solutions for more security.
Incognito Mode Chrome and Firefox – How secure is it?
With this command in Windows 10 you can display the browser history despite incognito mode.
Environmentally friendly printing for more climate protection
Climate protection starts small. And so not only can costs be saved through environmentally friendly and conscious printing in the office, but the climate can also be protected.