You can also make templates a little more professional, for example by copying the content of a letter template created in Word with form fields and pasting it into your Outlook template. The form fields remain completely intact, and your mail then creates the impression of a real letter.

In the picture below we have chosen the content of our business letter template and simply saved it as an Outlook template. Once you have created a template, open it in Outlook as follows:

Start tab – New items – Other items – Select form

In the next dialog box, select: Templates in the file system. This is where your templates are stored.

See fig. (click to enlarge)

You can also make access to the templates you have created a little easier by customizing your quick launch bar in Outlook.

To do this, go to the File – Options – Quick Access Toolbar tab, select the Select form item and add it to your quick launch bar.

See fig. (click to enlarge)

As you have seen, the whole thing is actually not that difficult and can make daily work with frequently recurring e-mails much easier.