Create email templates in Outlook
Anyone who often writes emails with the same content will eventually get annoyed by writing the same text passages over and over again. Just as you can work with multiple signatures in Outlook to speed up and standardize these processes, you can of course also create and save e-mail templates and e-mail forms in Outlook and call them up as needed.
In our short tutorial we would like to describe how you can create and save your own e-mail templates for a wide variety of application scenarios without much effort.
Create email templates in Outlook
Anyone who often writes emails with the same content will eventually get annoyed by writing the same text passages over and over again. Just as you can work with multiple signatures in Outlook to speed up and standardize these processes, you can of course also create and save e-mail templates and e-mail forms in Outlook and call them up as needed.
In our short tutorial we would like to describe how you can create and save your own e-mail templates for a wide variety of application scenarios without much effort.
1. Create, save and open simple email templates
Creating standard e-mail templates in Outlook is basically very easy.
- First compose your e-mail as you would like to use it later as a template.
- Then go to the menu: File – Save as
- Select the file format: Outlook template and save your template
As soon as you select the Outlook template file format, you will be directed to the default storage location. All the templates you have created are saved there. The default location for email templates in Outlook is: C:\Users\YOURNAME\AppData\Roaming\Microsoft\Templates
See fig. (click to enlarge)
You can also make templates a little more professional, for example by copying the content of a letter template created in Word with form fields and pasting it into your Outlook template. The form fields remain completely intact, and your mail then creates the impression of a real letter.
In the picture below we have chosen the content of our business letter template and simply saved it as an Outlook template. Once you have created a template, open it in Outlook as follows:
Start tab – New items – Other items – Select form
In the next dialog box, select: Templates in the file system. This is where your templates are stored.
See fig. (click to enlarge)
You can also make access to the templates you have created a little easier by customizing your quick launch bar in Outlook.
To do this, go to the File – Options – Quick Access Toolbar tab, select the Select form item and add it to your quick launch bar.
See fig. (click to enlarge)
As you have seen, the whole thing is actually not that difficult and can make daily work with frequently recurring e-mails much easier.
1. Create, save and open simple email templates
Creating standard e-mail templates in Outlook is basically very easy.
- First compose your e-mail as you would like to use it later as a template.
- Then go to the menu: File – Save as
- Select the file format: Outlook template and save your template
As soon as you select the Outlook template file format, you will be directed to the default storage location. All the templates you have created are saved there. The default location for email templates in Outlook is: C:\Users\YOURNAME\AppData\Roaming\Microsoft\Templates
See fig. (click to enlarge)
You can also make templates a little more professional, for example by copying the content of a letter template created in Word with form fields and pasting it into your Outlook template. The form fields remain completely intact, and your mail then creates the impression of a real letter.
In the picture below we have chosen the content of our business letter template and simply saved it as an Outlook template. Once you have created a template, open it in Outlook as follows:
Start tab – New items – Other items – Select form
In the next dialog box, select: Templates in the file system. This is where your templates are stored.
See fig. (click to enlarge)
You can also make access to the templates you have created a little easier by customizing your quick launch bar in Outlook.
To do this, go to the File – Options – Quick Access Toolbar tab, select the Select form item and add it to your quick launch bar.
See fig. (click to enlarge)
As you have seen, the whole thing is actually not that difficult and can make daily work with frequently recurring e-mails much easier.
Popular Posts:
How to create a dynamic table in Excel
This is how you conveniently create a dynamic table in Excel and have it automatically carry out calculations.
Use macros correctly in Excel
Almost everyone has heard of the term "macro" in the context of Excel, and perhaps has shied away from it because it sounds like a rather complicated affair for which you have to deal with Excel programming.
Microsoft Office 2021 – Is the switch worth it?
Since October 5, 2021, the time has finally come. After Office 2019, Office 2021 is now at the start. We took a closer look at the new Office version and found out whether the switch is worth it.
Excel Scenario manager and target value search
How you can use the scenario manager and target value search in Excel 2016/2019 to present complex issues in a space-saving and clear way.
Insert controls and form fields in Word
With Microsoft Word you can not only comfortably create letters, lists and articles with tables of contents, but also go one step further, and Set up your own forms using controls.
Apply nested functions in Excel
Nested functions in Excel offer the possibility to combine several arguments with each other or to exclude conditions. We explain how it works.
Offers 2024: Word & Excel Templates
Popular Posts:
How to create a dynamic table in Excel
This is how you conveniently create a dynamic table in Excel and have it automatically carry out calculations.
Use macros correctly in Excel
Almost everyone has heard of the term "macro" in the context of Excel, and perhaps has shied away from it because it sounds like a rather complicated affair for which you have to deal with Excel programming.
Microsoft Office 2021 – Is the switch worth it?
Since October 5, 2021, the time has finally come. After Office 2019, Office 2021 is now at the start. We took a closer look at the new Office version and found out whether the switch is worth it.
Excel Scenario manager and target value search
How you can use the scenario manager and target value search in Excel 2016/2019 to present complex issues in a space-saving and clear way.
Insert controls and form fields in Word
With Microsoft Word you can not only comfortably create letters, lists and articles with tables of contents, but also go one step further, and Set up your own forms using controls.
Apply nested functions in Excel
Nested functions in Excel offer the possibility to combine several arguments with each other or to exclude conditions. We explain how it works.
Offers 2024: Word & Excel Templates
