Move pages and insert new ones in word
You probably also know the situation that you are sitting on a very long document, and in the middle of it falls on the actually between page 2 and page 3 still a page in between must.
Or you want to swap pages, and page 4 should be page 3, and then again consecutively.
Unfortunately in Word is not as easy as in PowerPoint where you can easily move your pages in an overview.
It is quite feasible, but only needs a few more steps.
You can find out how to insert new pages in a Word document and how to move pages among each other in our article.
Move pages and insert new ones in word
You probably also know the situation that you are sitting on a very long document, and in the middle of it falls on the actually between page 2 and page 3 still a page in between must.
Or you want to swap pages, and page 4 should be page 3, and then again consecutively.
Unfortunately in Word is not as easy as in PowerPoint where you can easily move your pages in an overview.
It is quite feasible, but only needs a few more steps.
You can find out how to insert new pages in a Word document and how to move pages among each other in our article.
1. Enable formatting characters in Word
1. Enable formatting characters in Word
Before we start moving pages and inserting new pages, I strongly recommend that you enable the formatting characters in Word.
By default, these are turned off, because they can also confuse something, but in what we want to do it makes sense to activate them temporarily. Because otherwise we are in a blind spot, and do not know exactly where the page formatting is active.
Fortunately, the formatting marks can be easily turned on and off.
See picture: (click to enlarge)
Before we start moving pages and inserting new pages, I strongly recommend that you enable the formatting characters in Word.
By default, these are turned off, because they can also confuse something, but in what we want to do it makes sense to activate them temporarily. Because otherwise we are in a blind spot, and do not know exactly where the page formatting is active.
Fortunately, the formatting marks can be easily turned on and off.
See picture:
2. Put a new blank page at the beginning
2. Put a new blank page at the beginning
In our first example, we would like to insert an extra blank page at the beginning of a document.
To do this, position the cursor directly in front of the first word of the first page in your document, and then click on “Blank Page” in the “Insert” tab.
As a result, Word automatically generates a page break, which you can make visible by activating the paragraph marks.
From the previously 1st page is now the second page.
See picture: (click to enlarge)
In our first example, we would like to insert an extra blank page at the beginning of a document.
To do this, position the cursor directly in front of the first word of the first page in your document, and then click on “Blank Page” in the “Insert” tab.
As a result, Word automatically generates a page break, which you can make visible by activating the paragraph marks.
From the previously 1st page is now the second page.
See picture:
3. Move pages within a document in Word
3. Move pages within a document in Word
In our next example, we want to turn that page 3 into page 2, and vice versa.
So we swap the pages in the document.
- To do this, position the cursor directly in front of the first word of the second page, and then click on the “Insert” tab in the “Blank Page” tab.
- Here, too, a blank page was inserted per page break between the 1st and 2nd page of Word.
See picture (click to enlarge)
Now mark the entire content of the third page and cut it with the right mouse button “cut” or shortcut “CTRL + X”.
The text on page 3 disappears and is in the clipboard.
Then go to the beginning of the new blank page before the page break, and paste the text with the right mouse button with “Paste” or via keyboard shortcut: “CTRL + V”.
If previously manually set page breaks have become superfluous, and you may now always get a blank page at the end of your document, simply remove them by highlighting the page break and then using the “DELETE” key on your keyboard.
See picture: (click to enlarge)
In our next example, we want to turn that page 3 into page 2, and vice versa.
So we swap the pages in the document.
- To do this, position the cursor directly in front of the first word of the second page, and then click on the “Insert” tab in the “Blank Page” tab.
- Here, too, a blank page was inserted per page break between the 1st and 2nd page of Word.
See picture (click to enlarge)
Now mark the entire content of the third page and cut it with the right mouse button “cut” or shortcut “CTRL + X”.
The text on page 3 disappears and is in the clipboard.
Then go to the beginning of the new blank page before the page break, and paste the text with the right mouse button with “Paste” or via keyboard shortcut: “CTRL + V”.
If previously manually set page breaks have become superfluous, and you may now always get a blank page at the end of your document, simply remove them by highlighting the page break and then using the “DELETE” key on your keyboard.
See picture: (click to enlarge)
4. Insert a blank page within a page in Word
4. Insert a blank page within a page in Word
As you have seen, nothing happens except that a page break of Word is created to insert a new page at the beginning or middle of a document so as to be able to move pages within your document (more or less comfortable).
Of course, you can also break it anywhere within a page, insert a blank page, and the rest of the text that was previously on your page will continue to the new blank page.
Just position your cursor in front of the first word of the paragraph you want to move to another page and insert a blank page as described above.
See picture: (click to enlarge)
As you have seen, nothing happens except that a page break of Word is created to insert a new page at the beginning or middle of a document so as to be able to move pages within your document (more or less comfortable).
Of course, you can also break it anywhere within a page, insert a blank page, and the rest of the text that was previously on your page will continue to the new blank page.
Just position your cursor in front of the first word of the paragraph you want to move to another page and insert a blank page as described above.
See picture: (click to enlarge)
Popular Posts:
Windows 12: Where is it? The current status in October 2025
Everyone was waiting for Windows 12 in October 2025, but it didn't arrive. Instead, Microsoft is focusing on Windows 11 25H2 and "Copilot+ PC" features. We'll explain: Is Windows 12 canceled, postponed, or is it already available as an AI update for Windows 11?
Blocking websites on Windows using the hosts file
Want to block unwanted websites in Windows? You can do it without extra software using the hosts file. We'll show you how to edit the file as an administrator and redirect domains like example.de to 127.0.0.1. This will block them immediately in all browsers.
The “Zero Inbox” method with Outlook: How to permanently get your mailbox under control.
Caught red-handed? Your Outlook inbox has 1000+ emails? That's pure stress. Stop the email deluge with the "Zero Inbox" method. We'll show you how to clean up your inbox and regain control using Quick Steps and rules.
5 simple security rules against phishing and spam that everyone should know
Deceptively authentic emails from your bank, DHL, or PayPal? That's phishing! Data theft and viruses are a daily threat. We'll show you 5 simple rules (2FA, password managers, etc.) to protect yourself immediately and effectively and help you spot scammers.
The 5 best tips for a clean folder structure on your PC and in the cloud
Say goodbye to file chaos! "Offer_final_v2.docx" is a thing of the past. Learn 5 simple tips for a perfect folder structure on your PC and in the cloud (OneDrive). With proper file naming and archive rules, you'll find everything instantly.
Never do the same thing again: How to record a macro in Excel
Tired of repetitive tasks in Excel? Learn how to create your first personal "magic button" with the macro recorder. Automate formatting and save hours – no programming required! Click here for easy instructions.
Offers 2024: Word & Excel Templates
Popular Posts:
Windows 12: Where is it? The current status in October 2025
Everyone was waiting for Windows 12 in October 2025, but it didn't arrive. Instead, Microsoft is focusing on Windows 11 25H2 and "Copilot+ PC" features. We'll explain: Is Windows 12 canceled, postponed, or is it already available as an AI update for Windows 11?
Blocking websites on Windows using the hosts file
Want to block unwanted websites in Windows? You can do it without extra software using the hosts file. We'll show you how to edit the file as an administrator and redirect domains like example.de to 127.0.0.1. This will block them immediately in all browsers.
The “Zero Inbox” method with Outlook: How to permanently get your mailbox under control.
Caught red-handed? Your Outlook inbox has 1000+ emails? That's pure stress. Stop the email deluge with the "Zero Inbox" method. We'll show you how to clean up your inbox and regain control using Quick Steps and rules.
5 simple security rules against phishing and spam that everyone should know
Deceptively authentic emails from your bank, DHL, or PayPal? That's phishing! Data theft and viruses are a daily threat. We'll show you 5 simple rules (2FA, password managers, etc.) to protect yourself immediately and effectively and help you spot scammers.
The 5 best tips for a clean folder structure on your PC and in the cloud
Say goodbye to file chaos! "Offer_final_v2.docx" is a thing of the past. Learn 5 simple tips for a perfect folder structure on your PC and in the cloud (OneDrive). With proper file naming and archive rules, you'll find everything instantly.
Never do the same thing again: How to record a macro in Excel
Tired of repetitive tasks in Excel? Learn how to create your first personal "magic button" with the macro recorder. Automate formatting and save hours – no programming required! Click here for easy instructions.
Offers 2024: Word & Excel Templates
