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Microsoft Word: Simply move pages and insert new ones

You probably also know the situation that you are sitting on a very long document, and in the middle of it falls on the actually between page 2 and page 3 still a page in between must.

Or you want to swap pages, and page 4 should be page 3, and then again consecutively.

Microsoft Word: Simply move pages and insert new ones

Topic Overview

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Unfortunately in Word is not as easy as in PowerPoint where you can easily move your pages in an overview.

It is quite feasible, but only needs a few more steps.

You can find out how to insert new pages in a Word document and how to move pages among each other in our article.

Microsoft Word: Simply move pages and insert new ones

You probably also know the situation that you are sitting on a very long document, and in the middle of it falls on the actually between page 2 and page 3 still a page in between must.

Or you want to swap pages, and page 4 should be page 3, and then again consecutively.

Microsoft Word: Simply move pages and insert new ones

Topic Overview

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Unfortunately in Word is not as easy as in PowerPoint where you can easily move your pages in an overview.

It is quite feasible, but only needs a few more steps.

You can find out how to insert new pages in a Word document and how to move pages among each other in our article.

1. Enable formatting characters in Word

1. Enable formatting characters in Word

Before we start moving pages and inserting new pages, I strongly recommend that you enable the formatting characters in Word.

By default, these are turned off, because they can also confuse something, but in what we want to do it makes sense to activate them temporarily. Because otherwise we are in a blind spot, and do not know exactly where the page formatting is active.

Fortunately, the formatting marks can be easily turned on and off.

See picture: (click to enlarge)

Absatzmarken in Word aktivieren
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Before we start moving pages and inserting new pages, I strongly recommend that you enable the formatting characters in Word.

By default, these are turned off, because they can also confuse something, but in what we want to do it makes sense to activate them temporarily. Because otherwise we are in a blind spot, and do not know exactly where the page formatting is active.

Fortunately, the formatting marks can be easily turned on and off.

See picture:

Absatzmarken in Word aktivieren
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2. Put a new blank page at the beginning

2. Put a new blank page at the beginning

In our first example, we would like to insert an extra blank page at the beginning of a document.

To do this, position the cursor directly in front of the first word of the first page in your document, and then click on “Blank Page” in the “Insert” tab.

As a result, Word automatically generates a page break, which you can make visible by activating the paragraph marks.

From the previously 1st page is now the second page.

See picture: (click to enlarge)

Leere Seite in Word einfügen
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In our first example, we would like to insert an extra blank page at the beginning of a document.

To do this, position the cursor directly in front of the first word of the first page in your document, and then click on “Blank Page” in the “Insert” tab.

As a result, Word automatically generates a page break, which you can make visible by activating the paragraph marks.

From the previously 1st page is now the second page.

See picture:

Leere Seite in Word einfügen
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3. Move pages within a document in Word

3. Move pages within a document in Word

In our next example, we want to turn that page 3 into page 2, and vice versa.

So we swap the pages in the document.

  • To do this, position the cursor directly in front of the first word of the second page, and then click on the “Insert” tab in the “Blank Page” tab.
  • Here, too, a blank page was inserted per page break between the 1st and 2nd page of Word.

See picture (click to enlarge)

Seiten im Word Dokument vertauschen
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Now mark the entire content of the third page and cut it with the right mouse button “cut” or shortcut “CTRL + X”.

The text on page 3 disappears and is in the clipboard.

Then go to the beginning of the new blank page before the page break, and paste the text with the right mouse button with “Paste” or via keyboard shortcut: “CTRL + V”.

If previously manually set page breaks have become superfluous, and you may now always get a blank page at the end of your document, simply remove them by highlighting the page break and then using the “DELETE” key on your keyboard.

See picture: (click to enlarge)

Seiten in Word verschieben Text ausschneiden
Seiten in Word verschieben Text einfügen
Seitenumbrüche in Word entfernen

In our next example, we want to turn that page 3 into page 2, and vice versa.

So we swap the pages in the document.

  • To do this, position the cursor directly in front of the first word of the second page, and then click on the “Insert” tab in the “Blank Page” tab.
  • Here, too, a blank page was inserted per page break between the 1st and 2nd page of Word.

See picture (click to enlarge)

Seiten im Word Dokument vertauschen
Advertisement

Now mark the entire content of the third page and cut it with the right mouse button “cut” or shortcut “CTRL + X”.

The text on page 3 disappears and is in the clipboard.

Then go to the beginning of the new blank page before the page break, and paste the text with the right mouse button with “Paste” or via keyboard shortcut: “CTRL + V”.

If previously manually set page breaks have become superfluous, and you may now always get a blank page at the end of your document, simply remove them by highlighting the page break and then using the “DELETE” key on your keyboard.

See picture: (click to enlarge)

Seiten in Word verschieben Text ausschneiden
Seiten in Word verschieben Text einfügen
Seitenumbrüche in Word entfernen
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4. Insert a blank page within a page in Word

4. Insert a blank page within a page in Word

As you have seen, nothing happens except that a page break of Word is created to insert a new page at the beginning or middle of a document so as to be able to move pages within your document (more or less comfortable).

Of course, you can also break it anywhere within a page, insert a blank page, and the rest of the text that was previously on your page will continue to the new blank page.

Just position your cursor in front of the first word of the paragraph you want to move to another page and insert a blank page as described above.

See picture: (click to enlarge)

Absatz auf neue Seite umbrechen
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Blogverzeichnis Bloggerei.de

As you have seen, nothing happens except that a page break of Word is created to insert a new page at the beginning or middle of a document so as to be able to move pages within your document (more or less comfortable).

Of course, you can also break it anywhere within a page, insert a blank page, and the rest of the text that was previously on your page will continue to the new blank page.

Just position your cursor in front of the first word of the paragraph you want to move to another page and insert a blank page as described above.

See picture: (click to enlarge)

Absatz auf neue Seite umbrechen
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Blogverzeichnis Bloggerei.de

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About the author:

Michael W. Suhr
Michael W. SuhrDipl. Betriebswirt | Webdesign- und Beratung | Office Training
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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Michael W. Suhr
Michael W. SuhrDipl. Betriebswirt | Webdesign- und Beratung | Office Training
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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