Although Windows does not allow you to save e-mails as a PDF directly under Windows in combination with Outlook 2016, you can print / save them as a PDF using the “Microsoft Print to PDF” service using a virtual printer.

By default, this is also enabled (at least in Windows 10), so you do not have to do anything here. If the service is not activated, it can be easily added in Settings – Devices – Printers and Scanners.

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Now we have the option to save emails not only individually but also as a collective order as a PDF.

Note:
However, it should be noted that here are not the attachments such. Pictures, documents, etc. are taken into account. Only the emails themselves are archived.

To save multiple e-mails in one go as a PDF, proceed as follows:

• Select the desired e-mails in Outlook
• Go to the tab “File” – “Print” and select there as printer “Microsoft Print to PDF”
• Select the desired location and a file name

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As you have seen, the whole thing is actually quite comfortable with the virtual printer from Microsoft.

However, if you need a few more functions, and especially if you want to include e-mail attachments in archiving, you can not avoid an external software solution.

We can recommend Nuance Power PDF Standard which we also use for several years, and now do not want to miss, since it integrates perfectly with Outlook and offers a whole lot more options.

The procedure for archiving here is similar to the previous one:

• Mark the desired e-mails for archiving
• Now choose one of the options for archiving via the new tabs

At the end, you have displayed all e-mails reasonably sorted, and you can also process them as you like.

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