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The best tips & tricks
for Word 2016

Die besten Tipps für Word 2016

Save time and nerves with our tips for Microsoft Word 2016.

Work more effectively and take advantage of the helpful options the Microsoft word processing software.

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1. Jump quickly to the end, or the beginning of a document

The best tips & tricks for Word 2016

Die besten Tipps für Word 2016

Save time and nerves with our tips for Microsoft Word 2016.

Work more effectively and take advantage of the helpful options the Microsoft word processing software.

Anzeige
SanDisk Ultra 128GB microSDXC Speicherkarte + Adapter bis zu 100 MB/Sek, Class 10, U1, A1, FFP
List Price: € 52.99 You Save: € 23.00 (43%) Prime Price: € 29.99 zum Angebot*
Price incl. VAT., Excl. Shipping
*Zuletzt aktualisiert am 17. October 2018 um 7:31 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.

1. Jump quickly to the end, or the beginning of a document

You have a very long document and you want to scroll without annoying scrolling
quickly jump to the beginning or end to check something?

Solution:

With the key combination “CTRL” + “POS1” (to the beginning of the document)

With the key combination “CTRL” + “END” (to the beginning of the document)

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You have a very long document and you want to scroll without annoying scrolling
quickly jump to the beginning or end to check something?

Solution:

With the key combination “CTRL” + “POS1” (to the beginning of the document)

With the key combination “CTRL” + “END” (to the beginning of the document)

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2. Create a new document in Word

2. Create a new document in Word

You are currently working on a document and would like to quickly create a new one without going through the menu?

Solution:

The key combination “CTRL” + “N” opens a new empty document in addition to the existing document.

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You are currently working on a document and would like to quickly create a new one without going through the menu?

Solution:

The key combination “CTRL” + “N” opens a new empty document in addition to the existing document.

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3. Quickly mark text passages in Word

3. Quickly mark text passages in Word

You want to mark specific words, lines, or paragraphs quickly with the mouse, without selecting them by dragging the mouse with pinpoint accuracy?

Solution:

  • Mark individual words: 2x click in the Word
  • Mark whole lines: 1x click to the left of the relevant line
  • Mark complete paragraphs: 2x click to the left of the respective paragraph
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Tip:
If you want to mark several words, lines or paragraphs together, simply hold down the “CTRL” key after the first selection and mark the next section of text.

You want to mark specific words, lines, or paragraphs quickly with the mouse, without selecting them by dragging the mouse with pinpoint accuracy?

Solution:

  • Mark individual words: 2x click in the Word
  • Mark whole lines: 1x click to the left of the relevant line
  • Mark complete paragraphs: 2x click to the left of the respective paragraph
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Tip:
If you want to mark several words, lines or paragraphs together, simply hold down the “CTRL” key after the first selection and mark the next section of text.

4. Quickly move text passages in Word

4. Quickly move text passages in Word

You have created a document, and found that a certain passage of text is out of place, and actually belongs to another place?

Solution:

  • Select the relevant section of the text
  • With the left mouse button pressed, drag the selected section of text to the desired position of the document

Note:

While moving the text area to be moved, a black vertical cursor bar appears. This is the position to which the text passage can be inserted.

You have created a document, and found that a certain passage of text is out of place, and actually belongs to another place?

Solution:

  • Select the relevant section of the text
  • With the left mouse button pressed, drag the selected section of text to the desired position of the document

Note:

While moving the text area to be moved, a black vertical cursor bar appears. This is the position to which the text passage can be inserted.

5. Automatically complete words in Word

5. Automatically complete words in Word

You do not want to write frequently used words, which are also very long, all the time?

Would not it be perfect to just enter 1 or 2 letters, and then have Word automatically complete them to the desired word?

Solution:

  • Select under the tab: “File / Options / Document Check” the item Autocorrect Options.
  • In the line “Replace as you type”, add your desired abbreviation, and the word you want to create.

See picture (click to enlarge)

AutoCorrect in Word
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Note:

The auto-correction will be used in every new document from now on.

You do not want to write frequently used words, which are also very long, all the time?

Would not it be perfect to just enter 1 or 2 letters, and then have Word automatically complete them to the desired word?

Solution:

  • Select under the tab: “File / Options / Document Check” the item Autocorrect Options.
  • In the line “Replace as you type”, add your desired abbreviation, and the word you want to create.

See picture:

AutoCorrect in Word
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Note:

The auto-correction will be used in every new document from now on.

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6. Customize Word Quick Launch

6. Customize Word Quick Launch

You use certain features in Word very often, and you do not want to constantly go the cumbersome way on the tabs to get there?

Solution:

At the top left of the tabs, select “Customize Toolbar”

See picture: (click to enlarge)

Schnellstartleiste in Word anpassen

Now either select one of the already given points or click on the item “Further Commands”

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On the left side you will find all available commands, which you can select and apply via the button “add” to your personal quick start menu.

Note:

You can choose whether to use the customized Quick Launch bar for each, or just the current document.

You use certain features in Word very often, and you do not want to constantly go the cumbersome way on the tabs to get there?

Solution:

At the top left of the tabs, select “Customize Toolbar”

See picture: (click to enlarge)

Schnellstartleiste in Word anpassen

Now either select one of the already given points or click on the item “Further Commands”

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On the left side you will find all available commands, which you can select and apply via the button “add” to your personal quick start menu.

Note:

You can choose whether to use the customized Quick Launch bar for each, or just the current document.

7. Automatic save in Word

7. Automatic save in Word

You’ve been working on a long document for some time, and suddenly your computer crashed or the power went down?

If you have not manually saved in between, because you were too absorbed in your work, everything is gone, and you must start the document again.

Luckily, there is the automatically customizable memory feature in Word!

Solution:

  • Select Word Options the item “Save” and set there individually in which time intervals an automatic backup of Word should be made. You can also specify the file format (usually “docx”) and location.

See picture: (click to enlarge)

Auto-Save in Word 2016
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Note:

The interim copies automatically saved by Word are automatically deleted after you have manually saved and closed the document, and are only for security against unexpected events.

However, you can also adjust everything here according to your own ideas.

You’ve been working on a long document for some time, and suddenly your computer crashed or the power went down?

If you have not manually saved in between, because you were too absorbed in your work, everything is gone, and you must start the document again.

Luckily, there is the automatically customizable memory feature in Word!

Solution:

  • Select Word Options the item “Save” and set there individually in which time intervals an automatic backup of Word should be made. You can also specify the file format (usually “docx”) and location.

See picture:

Auto-Save in Word 2016
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Note:

The interim copies automatically saved by Word are automatically deleted after you have manually saved and closed the document, and are only for security against unexpected events.

However, you can also adjust everything here according to your own ideas.

8. Insert a blank page in Word

8. Insert a blank page in Word

You are working on a document, and suddenly you realize that one particular page is in the wrong place?

Take the following example:

We would like to get the content of page 5 on page 2, or page 2 should become 3, page 4 should be 5, and so on.

Solution:

Position the cursor in front of the first word on page 2 and then click on the “Insert / Empty Page” tab

See picture: (click to enlarge)

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This creates a page break on the page where your cursor was last created, and creates a blank page in front of page 2. (So you have created a new page 2.)

Now cut the content of page 5 you want to change to another position (highlight content and then (CTRL + X) and paste it at the beginning of the new blank page.

The now empty page 5 from which you have cut out the content you simply delete from the document by removing the resulting page break from it.

You are working on a document, and suddenly you realize that one particular page is in the wrong place?

Take the following example:

We would like to get the content of page 5 on page 2, or page 2 should become 3, page 4 should be 5, and so on.

Solution:

Position the cursor in front of the first word on page 2 and then click on the “Insert / Empty Page” tab

See picture:

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This creates a page break on the page where your cursor was last created, and creates a blank page in front of page 2. (So you have created a new page 2.)

Now cut the content of page 5 you want to change to another position (highlight content and then (CTRL + X) and paste it at the beginning of the new blank page.

The now empty page 5 from which you have cut out the content you simply delete from the document by removing the resulting page break from it.

9. Copy and transfer formats in Word

9. Copy and transfer formats in Word

You are working on a document, and you want to display several words in a different color, in bold or underlined without having to select each word individually, and then having to reassign the color one at a time?

Take the following example:

You want to have written several words in a document “fat“.

Solution:

Select the first word to be formatted and select Grease in the tab: “Start / Font“.

While the word remains marked in the tab: “Start” double-click on the symbol: “Transfer format

Now simply click on each word in the document which should be displayed in bold, or mark arbitrarily many text sections to provide them with the appropriate formatting.

When you have all formatted to desired words, simply end the process of permanent formatting transfer by pressing the “ESC” key.

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You are working on a document, and you want to display several words in a different color, in bold or underlined without having to select each word individually, and then having to reassign the color one at a time?

Take the following example:

You want to have written several words in a document “fat“.

Solution:

Select the first word to be formatted and select Grease in the tab: “Start / Font“.

While the word remains marked in the tab: “Start” double-click on the symbol: “Transfer format

Now simply click on each word in the document which should be displayed in bold, or mark arbitrarily many text sections to provide them with the appropriate formatting.

When you have all formatted to desired words, simply end the process of permanent formatting transfer by pressing the “ESC” key.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

Search by category:

Anzeige
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 Preis nicht verfügbar zum Angebot*
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*Zuletzt aktualisiert am 18. October 2018 um 0:41 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.
2018-09-28T17:11:24+00:00By |Categories: Office 2016, Word 2016|Tags: , |
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