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The best tips for Microsoft Word 2016/2019

We have summarized an excerpt from what we believe to be the best tips for Microsoft Word. Work more effectively and use the helpful possibilities of Microsoft Word.

Die besten Tipps für Word 2016

Topic Overview

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The best tips for Microsoft Word 2016/2019

We have summarized an excerpt from what we believe to be the best tips for Microsoft Word. Work more effectively and use the helpful possibilities of Microsoft Word.

Die besten Tipps für Word 2016

Topic Overview

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1. Jump quickly to the end or the beginning

1. Jump quickly to the end or the beginning

You have a very long document and you want to avoid the hassle of scrolling with the mouse wheel
jump quickly to the beginning or to the end to check something?

Solution:

With the key combination “STRG” + “HOME” (to the beginning of the document)

With the key combination “CTRL” + “END” (to the beginning of the document)

You have a very long document and you want to avoid the hassle of scrolling with the mouse wheel
jump quickly to the beginning or to the end to check something?

Solution:

With the key combination “STRG” + “HOME” (to the beginning of the document)

With the key combination “CTRL” + “END” (to the beginning of the document)

2. Create a new document using a shortcut

2. Create a new document using a shortcut

Are you currently working on a document and want to quickly create a new one without going through the menu?

Solution:

With the key combination “CTRL” + “N” a new empty document is opened in addition to the existing document.

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Are you currently working on a document and want to quickly create a new one without going through the menu?

Solution:

With the key combination “CTRL” + “N” a new empty document is opened in addition to the existing document.

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3. Mark text passages quickly

3. Mark text passages quickly

Would you like to mark certain words, lines or paragraphs quickly with the mouse without having to select them precisely by dragging the mouse?

Solution:

  • Mark individual words: 2x click in the relevant word
  • Mark entire lines: 1x click to the left of the relevant line
  • Mark complete paragraphs: 2x click to the left of the paragraph concerned
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Tip:
If you want to mark several words, lines or paragraphs together, simply hold down the “CTRL” key after the first mark and mark the next section of text.

Would you like to mark certain words, lines or paragraphs quickly with the mouse without having to select them precisely by dragging the mouse?

Solution:

  • Mark individual words: 2x click in the relevant word
  • Mark entire lines: 1x click to the left of the relevant line
  • Mark complete paragraphs: 2x click to the left of the paragraph concerned
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Tip:
If you want to mark several words, lines or paragraphs together, simply hold down the “CTRL” key after the first mark and mark the next section of text.

4. Move text passages in Word

4. Move text passages in Word

You have created a document and you realize that a certain text passage is out of place and actually belongs in another place?

Solution:

  • Select the relevant section of text
  • With the left mouse button pressed, drag the marked text segment to the desired position in the document
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Note:
A black vertical cursor bar is displayed while the text area to be moved is being moved. This is the position at which the text passage can be inserted.

You have created a document and you realize that a certain text passage is out of place and actually belongs in another place?

Solution:

  • Select the relevant section of text
  • With the left mouse button pressed, drag the marked text segment to the desired position in the document
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Note:
A black vertical cursor bar is displayed while the text area to be moved is being moved. This is the position at which the text passage can be inserted.

5. Auto-complete words

5. Auto-complete words

Do you want to avoid having to write frequently used words that are also very long?

Wouldn’t it be perfect to just enter 1 or 2 letters and then let Word automatically complete them to the desired word?

Solution:

  • Under the register: “File / Options / Document review” select the entry Autocorrect options.
  • In the line “Replace while typing” add your desired abbreviation and the word from which you want to generate.

See fig .: (click to enlarge)

Autokorrektur in Word 2016
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Note:
The autocorrection created in this way will from now on be used in every new document.

Do you want to avoid having to write frequently used words that are also very long?

Wouldn’t it be perfect to just enter 1 or 2 letters and then let Word automatically complete them to the desired word?

Solution:

  • Under the register: “File / Options / Document review” select the entry Autocorrect options.
  • In the line “Replace while typing” add your desired abbreviation and the word from which you want to generate.

See fig .: (click to enlarge)

Autokorrektur in Word 2016
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Note:
The autocorrection created in this way will from now on be used in every new document.

6. Customize the quick start bar

6. Customize the quick start bar

Do you use certain functions in Word very often and don’t want to constantly go through the cumbersome way via the tabs to get to your destination?

Solution:

  • Select the item “Customize toolbar” above the tabs at the top left

See fig .: (click to enlarge)

 Schnellstartleiste-in-Word-2016-anpassen
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Now either select one of the points already given, or click on the point “More commands”.

See fig.2: (click to enlarge)

Schnellstartelemente in Word hinzufügen

On the left side you will find all available commands, which you can select in each case and transfer to your personal quick start menu using the “Add” button.

Note:
You can choose whether the customized quick launch bar is to be used from now on for each document or only for the current document.

Do you use certain functions in Word very often and don’t want to constantly go through the cumbersome way via the tabs to get to your destination?

Solution:

  • Select the item “Customize toolbar” above the tabs at the top left

See fig .: (click to enlarge)

 Schnellstartleiste-in-Word-2016-anpassen
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Now either select one of the points already given, or click on the point “More commands”.

See fig.2: (click to enlarge)

Schnellstartelemente in Word hinzufügen

On the left side you will find all available commands, which you can select in each case and transfer to your personal quick start menu using the “Add” button.

Note:
You can choose whether the customized quick launch bar is to be used from now on for each document or only for the current document.

7. Automatic storage function

7. Automatic storage function

Have you been working on a long document for a while and suddenly your computer crashed or the power went out? If you have not saved manually in between because you were too absorbed in your work, everything is gone and you have to start over with the document.

Fortunately, there is the automatically adaptable memory function in Word.

Solution:

  • Select Word Options, “Save” and individually set the time intervals at which an automatic Word backup should be made. You can also specify the file format (usually “docx”) and the storage location there.

See fig .: (click to enlarge)

Automatisches Speichern in Word 2016
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Note:
The intermediate copies automatically saved by Word are automatically deleted after you have manually saved and closed the document, and are only used to protect against unexpected events.

However, you can also set everything here according to your own ideas.

Have you been working on a long document for a while and suddenly your computer crashed or the power went out? If you have not saved manually in between because you were too absorbed in your work, everything is gone and you have to start over with the document.

Fortunately, there is the automatically adaptable memory function in Word.

Solution:

  • Select Word Options, “Save” and individually set the time intervals at which an automatic Word backup should be made. You can also specify the file format (usually “docx”) and the storage location there.

See fig .: (click to enlarge)

Automatisches Speichern in Word 2016
Landingpage
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Note:
The intermediate copies automatically saved by Word are automatically deleted after you have manually saved and closed the document, and are only used to protect against unexpected events.

However, you can also set everything here according to your own ideas.

8. Insert blank pages in Word

8. Insert blank pages in Word

Are you working on a document and suddenly you realize that a certain page is in the wrong place?

Let’s take the following example:

  • We want to get the content of page 5 on page 2, or page 2 should become 3, page 4 should become 5, etc.

Solution:

  • Place the cursor in front of the first word on page 2 and then click on the “Insert / Empty Page” tab

See fig .: (click to enlarge)

 Leere-Seite-in-Word-2016-einfügen
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This inserts a page break on the page where your cursor was last, and creates a blank page in front of page 2. (You have now created a new page 2.) Now cut out the content of page 5 that you would like to move to a different position (highlight the content and then “CTRL” + X) and paste it at the beginning of the new blank page.

The now blank page 5 from which you have cut the content can be deleted from the document by removing the resulting page break from it.

Are you working on a document and suddenly you realize that a certain page is in the wrong place?

Let’s take the following example:

  • We want to get the content of page 5 on page 2, or page 2 should become 3, page 4 should become 5, etc.

Solution:

  • Place the cursor in front of the first word on page 2 and then click on the “Insert / Empty Page” tab

See fig .: (click to enlarge)

 Leere-Seite-in-Word-2016-einfügen
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This inserts a page break on the page where your cursor was last, and creates a blank page in front of page 2. (You have now created a new page 2.) Now cut out the content of page 5 that you would like to move to a different position (highlight the content and then “CTRL” + X) and paste it at the beginning of the new blank page.

The now blank page 5 from which you have cut the content can be deleted from the document by removing the resulting page break from it.

9. Transferring text formatting

9. Transferring text formatting

Are you working on a document and want to display several words in a different color, in bold or underlined without having to select each word individually and then having to assign the color again and again?

Let’s take the following example:

  • You want to have several words “bold” in a document.

Solution:

  • Select the first Word to be formatted and select Bold in the “Start / Font” tab.
  • While the word remains selected, double-click in the “Start” tab on the symbol: “Transfer format”

See picture: (click to enlarge)

Leere Seite in Word 2016 einfügen
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Now simply click on each word in the document which should be shown in bold, or mark any number of text sections to provide them with the appropriate formatting.

When you have formatted all the words you want, simply end the process of permanent formatting transfer by pressing the “ESC” key.

Blogverzeichnis Bloggerei.de

Are you working on a document and want to display several words in a different color, in bold or underlined without having to select each word individually and then having to assign the color again and again?

Let’s take the following example:

  • You want to have several words “bold” in a document.

Solution:

  • Select the first Word to be formatted and select Bold in the “Start / Font” tab.
  • While the word remains selected, double-click in the “Start” tab on the symbol: “Transfer format”

See picture: (click to enlarge)

Leere Seite in Word 2016 einfügen
Advertisement

Now simply click on each word in the document which should be shown in bold, or mark any number of text sections to provide them with the appropriate formatting.

When you have formatted all the words you want, simply end the process of permanent formatting transfer by pressing the “ESC” key.

Blogverzeichnis Bloggerei.de

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About the author:

Michael W. Suhr
Michael W. SuhrWebdesigner / MBA
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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You might also be interested in:

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About the author:

Michael W. Suhr
Michael W. SuhrWebdesigner / MBA
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

Search by category:





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