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How to create in Word 2016 dynamic
table of contents

If at some point you are faced with the task of writing a longer essay on a particular topic, then you can not really get around a table of contents. In addition, of course, this table of contents should not only map the content, but also be a navigation with it, and may contain sub-items.

Find out how to create a dynamic table of contents in Word 2016 in our article

Inhaltsverzeichnis in Word
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How to create in Word 2016 dynamic table of contents

If at some point you are faced with the task of writing a longer essay on a particular topic, then you can not really get around a table of contents. In addition, of course, this table of contents should not only map the content, but also be a navigation with it, and may contain sub-items.

Find out how to create a dynamic table of contents in Word 2016 in our article

Inhaltsverzeichnis in Word
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1. Create content page in Word

1. Create content page in Word

Before we begin to create our headings, I recommend first as a preparatory step to insert a blank page for the later table of contents. Because experience shows that once the headings are formatted as such always fiddly, and no one needs that.

  • Let’s first place our cursor in front of the first word on the first page of our document
  • Then go to the tab “Paste” and there on “Empty page”

This simply creates a page break, and we have a blank page that we can later use for the table of contents.

Please also read our article: How to move pages in Word

See picture: (click to enlarge)

Leere Seite für Inhaltsverzeichnis
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Before we begin to create our headings, I recommend first as a preparatory step to insert a blank page for the later table of contents. Because experience shows that once the headings are formatted as such always fiddly, and no one needs that.

  • Let’s first place our cursor in front of the first word on the first page of our document
  • Then go to the tab “Paste” and there on “Empty page”

This simply creates a page break, and we have a blank page that we can later use for the table of contents.

Please also read our article: How to move pages in Word

See picture:

Leere Seite für Inhaltsverzeichnis
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2. Create headings with a level in Word

2. Create headings with a level in Word

So that your table of contents works later as it should, and is accordingly dynamic, the headings of the individual sections must first be formatted correctly.

In the first example, we will start with just one level first.

  • To do this, first mark all headings of the corresponding sections.
  • Then click on “Heading 1” under the “Start” tab in the style sheets.

Then you can immediately see that Word has automatically numbered here.

See picture: (click to enlarge)

Überschrift in Word formatieren-Eine Ebene - Schritt1
Überschrift in Word formatieren-Eine Ebene - Schritt2

The formatting of the text which should serve as a heading is an elementary step so that Word knows later that it is a heading. It is not enough to just put numbers in front of the desired headlines by hand, and then to underline them in bold and similar form.

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So that your table of contents works later as it should, and is accordingly dynamic, the headings of the individual sections must first be formatted correctly.

In the first example, we will start with just one level first.

  • To do this, first mark all headings of the corresponding sections.
  • Then click on “Heading 1” under the “Start” tab in the style sheets.

Then you can immediately see that Word has automatically numbered here.

See picture:

Überschrift in Word formatieren-Eine Ebene - Schritt1
Überschrift in Word formatieren-Eine Ebene - Schritt2

The formatting of the text which should serve as a heading is an elementary step so that Word knows later that it is a heading. It is not enough to just put numbers in front of the desired headlines by hand, and then to underline them in bold and similar form.

Advertisement

3. Create multi-level headings in Word

3. Create multi-level headings in Word

The more extensive your work becomes, the more it may be necessary to re-divide sections into sections that would otherwise become too cluttered. Therefore, in this section, we will focus on creating multi-level headings.

  • First mark all headings of the incl. The planned second level
  • Then go to the “Start” tab in the “List Library” and there to the point “heading structure”

Now all planned headings (including the second outline level) are marked as a list.

  • Now format the highlighted headings with Heading 1 (under Styles)
  • Then just mark the desired second level headers
  • Now change the list level under “Numbering Library” in the “Start” tab

See picture: (click to enlarge)

Überschrift Gliederung Schritt1
Überschrift Gliederung Schritt2

Here, too, we see that Word has formatted the corresponding second-level headings with 3.1, 3.2, and so on. These can not be changed manually like this anymore.

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The more extensive your work becomes, the more it may be necessary to re-divide sections into sections that would otherwise become too cluttered. Therefore, in this section, we will focus on creating multi-level headings.

  • First mark all headings of the incl. The planned second level
  • Then go to the “Start” tab in the “List Library” and there to the point “heading structure”

Now all planned headings (including the second outline level) are marked as a list.

  • Now format the highlighted headings with Heading 1 (under Styles)
  • Then just mark the desired second level headers
  • Now change the list level under “Numbering Library” in the “Start” tab

See picture:

Überschrift Gliederung Schritt1
Überschrift Gliederung Schritt2

Here, too, we see that Word has formatted the corresponding second-level headings with 3.1, 3.2, and so on. These can not be changed manually like this anymore.

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4. Indent second level headings in Word

4. Indent second level headings in Word

Often it is also the case that you would like to indent the headings of the second level in order to visually distinguish them from the rest.

This can be arranged in the headings by changing the heading 2 style, and the texts below can then be easily accessed by enlarging the indentation.

Step 1:

Select the headings of the 2nd level and click on “Change” in the context menu.

See picture: (click to enlarge)

Überschriften einrücken Schritt1

Step 2:

In the dialog box for the changes, click on “Format” and then on “Paragraph”

See picture: (click to enlarge)

Überschriften einrücken Schritt2
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Step 3:

Change the feeder on the left to the desired value (here 1cm in the example)

See picture: (click to enlarge)

Überschriften einrücken Schritt3

Step 4:

Select the text paragraphs under the second level headings and enlarge the left indent

See picture: (click to enlarge)

Überschriften einrücken Schritt4

Certainly in Word (as in all Office programs) there are many ways to Rome, but this is just one way to do it all. Incidentally, you can change all the possible parameters (color, font, etc.) under the styles we have just changed, or create completely your own and save them either only for the current document or in general.

In the end, the whole thing should look like this:

See picture: (click to enlarge)

Eingerückte Überschriften in Word
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*Zuletzt aktualisiert am 17. August 2018 um 12:52 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.

Often it is also the case that you would like to indent the headings of the second level in order to visually distinguish them from the rest.

This can be arranged in the headings by changing the heading 2 style, and the texts below can then be easily accessed by enlarging the indentation.

Step 1:

Select the headings of the 2nd level and click on “Change” in the context menu.

See picture:

Überschriften einrücken Schritt1

Step 2:

In the dialog box for the changes, click on “Format” and then on “Paragraph”

See picture:

Überschriften einrücken Schritt2
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Step 3:

Change the feeder on the left to the desired value (here 1cm in the example)

See picture:

Überschriften einrücken Schritt3

Step 4:

Select the text paragraphs under the second level headings and enlarge the left indent

See picture:

Überschriften einrücken Schritt4

Certainly in Word (as in all Office programs) there are many ways to Rome, but this is just one way to do it all. Incidentally, you can change all the possible parameters (color, font, etc.) under the styles we have just changed, or create completely your own and save them either only for the current document or in general.

In the end, the whole thing should look like this:

See picture:

Eingerückte Überschriften in Word
Advertisement
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SanDisk Ultra 64GB (SDSQUAR-064G-GN6MA) microSDXC ...*
by SanDisk

Kapazität: 64 GB, Flash Card Typ: MicroSDXC, Flash-Memory-K...

List Price: € 30.99 You Save: € 11.99 (39%) Prime Price: € 19.00 zum Angebot*
Price incl. VAT., Excl. Shipping
*Zuletzt aktualisiert am 17. August 2018 um 12:52 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.

5. Insert table of contents in Word

5. Insert table of contents in Word

Now that we have completed the headings of the first and second levels, we can build into the very first empty page created at the beginning.

Just put the cursor on top of the first page
Then click on “Table of Contents” in the “References” tab

Here you can now select an already existing style (usually sufficient), or you can create a completely new template according to your own ideas.

Of course, even if you later make changes to the document, you can easily update it by going to the table of contents and then clicking Update Table of Contents

See picture: (click to enlarge)

Insert table of contents:

Inhaltsverzeichnis in Word einfügen

Change table of contents:

Inhaltsverzeichnis in Word ändern
Print Friendly, PDF & Email

Now that we have completed the headings of the first and second levels, we can build into the very first empty page created at the beginning.

Just put the cursor on top of the first page
Then click on “Table of Contents” in the “References” tab

Here you can now select an already existing style (usually sufficient), or you can create a completely new template according to your own ideas.

Of course, even if you later make changes to the document, you can easily update it by going to the table of contents and then clicking Update Table of Contents

See picture:

Insert table of contents:

Inhaltsverzeichnis in Word einfügen

Change table of contents:

Inhaltsverzeichnis in Word ändern
Print Friendly, PDF & Email
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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

Search by category:

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APEMAN 4K Action Cam 20MP WIFI Wasserdichte Unterw...*
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List Price: € 109.99 You Save: € 20.00 (18%) Prime Price: € 89.99 zum Angebot*
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*Zuletzt aktualisiert am 17. August 2018 um 15:32 . Preise können sich geändert haben. Alle Angaben ohne Gewähr.
2018-08-14T12:15:05+00:00By |Categories: Office 2016, Word 2016|Tags: |
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