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To group your contacts and create
Distribution Lists in Outlook 2016

The longer you work with Outlook, the greater will be your contact list over time.

Therefore, it can be quite useful to organize the contacts into groups so that you do not have to select them individually for emails with multiple recipients, but instead use a recipient group instead.

Verteilerlisten in Outlook 2016 erstellen

How to create and edit distribution lists in Outlook 2016 can be found in our article.

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To group your contacts and create Distribution Lists in Outlook 2016

The longer you work with Outlook, the greater will be your contact list over time.

Therefore, it can be quite useful to organize the contacts into groups so that you do not have to select them individually for emails with multiple recipients, but instead use a recipient group instead.

Verteilerlisten in Outlook 2016 erstellen

How to create and edit distribution lists in Outlook 2016 can be found in our article.

Advertisement
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1. Create a new distribution list.

1. Create a new distribution list.

In Outlook go to “Start” tab on “New Items” – “More items

there to “contact group” and add a new contact group to your address book.

Next, give your new contact group a name (for example, family, friends, colleagues, etc.)

See picture: (click to enlarge)

New contact group Outlook 2016
Assign Outlook distribution list names
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In Outlook go to “Start” tab on “New Items” – “More items

there to “contact group” and add a new contact group to your address book.

Next, give your new contact group a name (for example, family, friends, colleagues, etc.)

See picture:

New contact group Outlook 2016
Assign Outlook distribution list names
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2. Add contacts to distribution list.

2. Add contacts to distribution list.

You can now add your contacts from your existing Outlook contacts to your distribution list or create new contacts.

If you should miss some entries in your address book, check if several address books have been created, and then select the missing entries by double-clicking on them.

See picture (click to enlarge)

Add recipient to distribution list in Outlook
Select address book in Outlook
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You can now add your contacts from your existing Outlook contacts to your distribution list or create new contacts.

If you should miss some entries in your address book, check if several address books have been created, and then select the missing entries by double-clicking on them.

See picture:

Add recipient to distribution list in Outlook
Select address book in Outlook
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3. Send e-mail to distribution list in Outlook.

3. Send e-mail to distribution list in Outlook.

After you have successfully created your distribution list, you will now find it as additional entries in your address book.

Of course, the contacts contained in the group will continue to be displayed as individual entries so that you can always select them specifically as e-mail recipients.

To send an e-mail to one of your distribution lists, simply click on “New E-mail” as usual and double-click on your contact group in the address book.

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To check the distribution list again before sending it for security, you can double-click it when selecting it directly in the address book, and if necessary add or remove other members to the list.

See picture: (click to enlarge)

Display address list distribution lists
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After you have successfully created your distribution list, you will now find it as additional entries in your address book.

Of course, the contacts contained in the group will continue to be displayed as individual entries so that you can always select them specifically as e-mail recipients.

To send an e-mail to one of your distribution lists, simply click on “New E-mail” as usual and double-click on your contact group in the address book.

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To check the distribution list again before sending it for security, you can double-click it when selecting it directly in the address book, and if necessary add or remove other members to the list.

See picture:

Display address list distribution lists
Advertisement
Print Friendly, PDF & Email
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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

Search by category:

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List Price: € 109.99 You Save: € 20.00 (18%) Prime Price: € 89.99 zum Angebot*
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2018-08-09T11:56:09+00:00By |Categories: Office 2016, Outlook 2016|
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