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Insert controls and form fields in Microsoft Word

With Microsoft Word you can not only comfortably create letters, lists and articles with tables of contents, but also go one step further, and Set up your own forms using controls.

But where are these controls, and how can you put them into your document?

Insert controls and form fields in Microsoft Word

Topic Overview

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Unfortunately, they are hidden by default and need to be unlocked first.

You can read in our article how to use controls in Word 2016 without frustration.

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Insert controls and form fields in Microsoft Word

With Microsoft Word you can not only comfortably create letters, lists and articles with tables of contents, but also go one step further, and Set up your own forms using controls.

But where are these controls, and how can you put them into your document?

Insert controls and form fields in Microsoft Word

Topic Overview

Anzeige

Unfortunately, they are hidden by default and need to be unlocked first.

You can read in our article how to use controls in Word 2016 without frustration.

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30 day money-back-guarantee
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1. Enable controls in Word 2016

1. Enable controls in Word 2016

In the default installation of Word 2016, you will not initially have access to the controls, so we’ll need to enable their visibility first.

To do this, click on the tab in an open Word document:

  • “File” – “Options” – “Tap Ribbon”.
  • And put the hook there in “developer tools”.

See picture (click to enlarge)

Word 2016 Optionen
Word 2016 Menüband anpassen

From now on, every Word document has the new Developer Tools tab, which gives you access to various controls.

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In the default installation of Word 2016, you will not initially have access to the controls, so we’ll need to enable their visibility first.

To do this, click on the tab in an open Word document:

  • “File” – “Options” – “Tap Ribbon”.
  • And put the hook there in “developer tools”.

See picture (click to enlarge)

Word 2016 Optionen
Word 2016 Menüband anpassen

From now on, every Word document has the new Developer Tools tab, which gives you access to various controls.

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2. Add control check box in Word

2. Add control check box in Word

In our first example we would like to insert the classic “checkbox” in our document to create a form.

To do this, we first position the cursor at the desired position in the document, and then select the check box in the Developer tab.

See picture (click to enlarge)

Kontrollkästchen_in_word_einfügen
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After we have positioned our check boxes, we can also adjust them a bit by clicking the right mouse button over the checkbox in the context menu on “Properties”, and there can make various settings, such as:

“activated by default”, “the size”, or even a “help text”,

which is automatically displayed as a completion help to the future user when pressing F1.

See picture (click to enlarge)

Word 2016 Kontrollkästchen Eigenschaften
Word 2016 Kontrollkästchen anpassen

In our first example we would like to insert the classic “checkbox” in our document to create a form.

To do this, we first position the cursor at the desired position in the document, and then select the check box in the Developer tab.

See picture (click to enlarge)

Kontrollkästchen_in_word_einfügen
Advertisement

After we have positioned our check boxes, we can also adjust them a bit by clicking the right mouse button over the checkbox in the context menu on “Properties”, and there can make various settings, such as:

“activated by default”, “the size”, or even a “help text”,

which is automatically displayed as a completion help to the future user when pressing F1.

See picture (click to enlarge)

Word 2016 Kontrollkästchen Eigenschaften
Word 2016 Kontrollkästchen anpassen

3. Insert dropdown box in Word

3. Insert dropdown box in Word

In our 2nd example we make it even more comfortable for the later user and offer a drop-down list to choose from.

This is especially useful when there are many selection points available, and you do not want to obstruct your document with check boxes.

To do this, reposition the cursor at the desired position and select the “Drop-down list control” under the Developer tools.

See picture (click to enlarge)

 Dropdown_in_Word_einfügen
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In order to populate our dropdown list with content from which to later select a user, we have to switch to “Design Mode”, and then right-click over the element in the context menu “Properties”.

See picture: (click to enlarge)

Steuerelement_Dropdown_Entwurfsmodus
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Here we can customize our dropdown box, and provide various choices as you wish.

Simply click on “Add” in the properties and enter the options you want to include later.

Finally, all you have to do is confirm with “Ok” and quit “Draft mode”.

See picture: (click to enlarge)

Word 2016 Dropdown anpassen
Word 2016 Dropdownfeld

In our 2nd example we make it even more comfortable for the later user and offer a drop-down list to choose from.

This is especially useful when there are many selection points available, and you do not want to obstruct your document with check boxes.

To do this, reposition the cursor at the desired position and select the “Drop-down list control” under the Developer tools.

See picture (click to enlarge)

 Dropdown_in_Word_einfügen
Advertisement

In order to populate our dropdown list with content from which to later select a user, we have to switch to “Design Mode”, and then right-click over the element in the context menu “Properties”.

See picture: (click to enlarge)

Steuerelement_Dropdown_Entwurfsmodus
Advertisement

Here we can customize our dropdown box, and provide various choices as you wish.

Simply click on “Add” in the properties and enter the options you want to include later.

Finally, all you have to do is confirm with “Ok” and quit “Draft mode”.

See picture: (click to enlarge)

Word 2016 Dropdown anpassen
Word 2016 Dropdownfeld

4. Activate Word 2016 processing protection

4. Activate Word 2016 processing protection

In order to finally receive a document in which our controls can take over their function (for example as a form), we have to activate processing protection as the final step.

Click on the tab:

  • “Review” – “Restrict Editing”
  • And there on “Processing restrictions (filling in forms)” – Apply protection now.

Note:

It is best to assign a password to prevent unauthorized editing of the form.

See picture:

Word 2016 Bearbeitungsschutz aktivieren
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Then simply save the document as a normal Word file (docx).

When opening the file later, you can only fill in the form fields that you have set up for it.

Blogverzeichnis Bloggerei.de

In order to finally receive a document in which our controls can take over their function (for example as a form), we have to activate processing protection as the final step.

Click on the tab:

  • “Review” – “Restrict Editing”
  • And there on “Processing restrictions (filling in forms)” – Apply protection now.

Note:

It is best to assign a password to prevent unauthorized editing of the form.

See picture:

Word 2016 Bearbeitungsschutz aktivieren
Landingpage
Anzeige

Then simply save the document as a normal Word file (docx).

When opening the file later, you can only fill in the form fields that you have set up for it.

Blogverzeichnis Bloggerei.de

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About the author:

Michael W. Suhr
Michael W. SuhrWebdesigner / MBA
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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