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How to save your PST file in 5 steps
in Outlook 2016

You probably also know the problem that not only your Outlook mailbox gets more and more full with time, but also the contact list.

Of course, it would be very annoying if all your e-mails and contacts were lost due to a system error or a hard drive failure.

Because many of these e-mails and contacts are very important, and not so easy to get back!

PST Datei in Outlook sichern

Read our article on how to create a backup of your contacts and emails in Outlook 2016.

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How to save your PST file in 5 steps in Outlook 2016

You probably also know the problem that not only your Outlook mailbox gets more and more full with time, but also the contact list.

Of course, it would be very annoying if all your e-mails and contacts were lost due to a system error or a hard drive failure.

Because many of these e-mails and contacts are very important, and not so easy to get back!

PST Datei in Outlook sichern

Read our article on how to create a backup of your contacts and emails in Outlook 2016.

Advertisement
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1. Open import / export assistant.

1. Open import / export assistant.

The first thing you need to do in Outlook is to open the Import / Export Wizard.

  • To do this, go to “File” / “Open and Export“.
  • Then on “Import-Export“.
  • And here you select the item “Export to file“.

See picture (click to enlarge)

Import Export Wizard in Outlook
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The first thing you need to do in Outlook is to open the Import / Export Wizard.

  • To do this, go to “File” / “Open and Export“.
  • Then on “Import-Export“.
  • And here you select the item “Export to file“.

See picture:

Import Export Wizard in Outlook
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2. Select file type.

2. Select file type.

Since we want to create a backup that we can later integrate again into Outlook, we select here the item “Outlook data file (pst)”.

Good to know:
The abbreviation “pst” stands for “Personal Store”

See picture (click to enlarge)

Find PST file in Outlook
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Since we want to create a backup that we can later integrate again into Outlook, we select here the item “Outlook data file (pst)”.

good to know:
The abbreviation “pst” stands for “Personal Store”

See picture:

Find PST file in Outlook
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3. Select folders to backup.

3. Select folders to backup.

In the next step, we are asked to select the folders to be backed up, such as Inbox, Outbox, Contacts, and so on.

We recommend to include all folders!

As a result, you have created a complete backup of all emails and contacts as a traceable snapshot.

See picture (click to enlarge)

Select the File tab in Outlook
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In the next step, we are asked to select the folders to be backed up, such as Inbox, Outbox, Contacts, and so on.

We recommend to include all folders!

As a result, you have created a complete backup of all emails and contacts as a traceable snapshot.

See picture:

Select the File tab in Outlook
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4. Select location for backup.

4. Select location for backup.

Next, you need to set a location for your backup file, and also assign a file name (which always ends with “.pst”!).

By default, these backups are always under “Documents / Outlook Files

We also recommend assigning a filename which can be traced for you even after a longer period of time so that you do not have to identify the file later in the explorer simply based on the creation date.

See picture (click to enlarge)

Save PST file in Outlook
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Depending on the size of your e-mail inbox and the speed of your hard drive, the backup process can now take a few seconds to a few minutes.

You will then receive no further message about the successful backup, but see this only because the “hourglass” icon (instead of mouse pointer) disappears again.

Your saved file can now be found under:

C: / Users / YOUR USERNAME / Documents / Outlook files

See picture (click to enlarge)

Location for file backup in Outlook

Next, you need to set a location for your backup file, and also assign a file name (which always ends with “.pst”!).

By default, these backups are always under “Documents / Outlook Files

We also recommend assigning a filename which can be traced for you even after a longer period of time so that you do not have to identify the file later in the explorer simply based on the creation date.

See picture:

Save PST file in Outlook
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Depending on the size of your e-mail inbox and the speed of your hard drive, the backup process can now take a few seconds to a few minutes.

You will then receive no further message about the successful backup, but see this only because the “hourglass” icon (instead of mouse pointer) disappears again.

Your saved file can now be found under:

C: / Users / YOUR USERNAME / Documents / Outlook files

See picture:

Location for file backup in Outlook

5. Insert PST file in Outlook.

5. Insert PST file in Outlook.

Ideally, we will never need the backup, but just in case, have them ready.

And now we want to reinsert them after “for example reinstalling Outlook”.

To do this, open the Import / Export Wizard again in Outlook and select:

“Import from other programs or files”

See picture (click to enlarge)

Import Export Wizard in Outlook
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In the following dialog boxes, select the desired file for the backup import.

Again, this process may take some time depending on the file size.

See picture (click to enlarge)

Find PST in Outlook

Note:
After the backup was created, you have restored all emails and contacts, but not your own email accounts, and Outlook settings.

We will discuss this topic at a later date.

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Ideally, we will never need the backup, but just in case, have them ready.

And now we want to reinsert them after “for example reinstalling Outlook”.

To do this, open the Import / Export Wizard again in Outlook and select:

“Import from other programs or files”

See picture:

Import Export Wizard in Outlook
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In the following dialog boxes, select the desired file for the backup import.

Again, this process may take some time depending on the file size.

See picture:

Find PST in Outlook

Note:
After the backup was created, you have restored all emails and contacts, but not your own email accounts, and Outlook settings.

We will discuss this topic at a later date.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

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About the author:

Michael Suhr
Michael SuhrWebdesigner / Economist
After 20 years in logistics management, I have been working as a freelance web designer and office trainer since the beginning of 2015. Incidentally, I give tips and tricks for more digital skills in my blog as time permits.

Search by category:

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2018-08-09T13:52:07+00:00By |Categories: Outlook 2016|
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