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Create distribution lists in Microsoft Outlook

The longer you work with Outlook, the greater will be your contact list over time.

Therefore, it can be quite useful to organize the contacts into groups so that you do not have to select them individually for emails with multiple recipients, but instead use a recipient group instead.

Create distribution lists in Microsoft Outlook

Topic Overview

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How to create and edit distribution lists in Microsoft Outlook 2016/2019 can be found in our article.

Create distribution lists in Microsoft Outlook

The longer you work with Outlook, the greater will be your contact list over time.

Therefore, it can be quite useful to organize the contacts into groups so that you do not have to select them individually for emails with multiple recipients, but instead use a recipient group instead.

Create distribution lists in Microsoft Outlook

Topic Overview

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How to create and edit distribution lists in Outlook 2016/2019 can be found in our article.

1. Create a new distribution list

1. Create a new distribution list

In Outlook go to “Start” tab on “New Items” – “More Items”

there to “contact group” and add a new contact group to your address book.

Next, give your new contact group a name (for example, family, friends, colleagues, etc.)

See picture: (click to enlarge)

Neue_Kontaktgruppe_Outlook2016
Outlook_Verteilerliste_Namen_vergeben
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In Outlook go to “Start” tab on “New Items” – “More Items”

there to “contact group” and add a new contact group to your address book.

Next, give your new contact group a name (for example, family, friends, colleagues, etc.)

See picture: (click to enlarge)

Neue_Kontaktgruppe_Outlook2016
Outlook_Verteilerliste_Namen_vergeben
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2. Add contacts to distribution list

2. Add contacts to distribution list

You can now add your contacts from your existing Outlook contacts to your distribution list or create new contacts.

If you should miss some entries in your address book, check if several address books have been created, and then select the missing entries by double-clicking on them.

See picture: (click to enlarge)

Empfänger_zu_Verteilerliste_hinzufügen
Adressbuch_in_Outlook_auswählen

You can now add your contacts from your existing Outlook contacts to your distribution list or create new contacts.

If you should miss some entries in your address book, check if several address books have been created, and then select the missing entries by double-clicking on them.

See picture: (click to enlarge)

Empfänger_zu_Verteilerliste_hinzufügen
Adressbuch_in_Outlook_auswählen

3. Send e-mail to distribution list in Outlook

3. Send e-mail to distribution list in Outlook

After you have successfully created your distribution list, you will now find it as additional entries in your address book.

Of course, the contacts contained in the group will continue to be displayed as individual entries so that you can always select them specifically as e-mail recipients.

To send an e-mail to one of your distribution lists, simply click on “New E-mail” as usual and double-click on your contact group in the address book.

To check the distribution list again before sending it for security, you can double-click it when selecting it directly in the address book, and if necessary add or remove other members to the list.

See picture: (click to enlarge)

Outlook Adressbuch
Blogverzeichnis Bloggerei.de

After you have successfully created your distribution list, you will now find it as additional entries in your address book.

Of course, the contacts contained in the group will continue to be displayed as individual entries so that you can always select them specifically as e-mail recipients.

To send an e-mail to one of your distribution lists, simply click on “New E-mail” as usual and double-click on your contact group in the address book.

To check the distribution list again before sending it for security, you can double-click it when selecting it directly in the address book, and if necessary add or remove other members to the list.

See picture: (click to enlarge)

Outlook Adressbuch
Blogverzeichnis Bloggerei.de

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About the Author:

Michael W. Suhr
Michael W. SuhrDipl. Betriebswirt | Webdesign- und Beratung | Office Training
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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About the Author:

Michael W. Suhr
Michael W. SuhrDipl. Betriebswirt | Webdesign- und Beratung | Office Training
After 20 years in logistics, I turned my hobby, which has accompanied me since the mid-1980s, into a profession, and have been working as a freelancer in web design, web consulting and Microsoft Office since the beginning of 2015. On the side, I write articles for more digital competence in my blog as far as time allows.

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